Taking Spring 2018 Reservations

The Office of Community Engagement Multicultural Center is now taking room reservation requests for Spring 2018.  Perhaps you want to host your club meeting once a month in the center like OAPIA (Organization of African People in the Americas) or host your club meeting weekly like ASL (American Sign Language) Club and DSU (Disabled Students' Union).  This past fall we hosted Purchase Late Night live show and taping on Monday nights.

The Multicultural Center is also open to working with students who are not a part of a club to host programs on identity, social justice, equity and inclusion.  For instance, we had a blast celebrating Diwali with 30 students in late October which was organized by student Sara Ramsawak. Contact ceg.multicultural.center@purchase.edu to discuss your idea.

RoomBook Reservation Steps

1. Complete a reservation on RoomBook. Log on to: https://roombook.purchase.edu/25live.  Completing an online reservation requests ensures there is no conflict with another reservation.

• Use your Purchase username and password to Sign In, which is located on the top right corner.
• Select the “Event Wizard” tab to enter your event details (name, time, date, etc.).  Please include event set up time and take down time. If it is not included, you will get a follow-up email asking for these details.
• For Primary Organization of event, you can enter the following options: Student, Faculty and/or Staff, or Student Clubs.
• For location, type Fort Awesome, and select RAW 0111 which is the room designation for the Multicultural Center.
• Email ceg.multicultural.center@purchase.edu after you put in a room request or or if you have trouble accessing RoomBook or if you do not get a confirmation email.

2. The Coordinator of Diversity Initiatives will respond to the email request within 24-48 hours confirming the space and event date; or asking for additional dates or information.

3. Upon confirming the room reservation, the organizer will agree to the terms and conditions of using the space. Use of the space indicates: a copy of the flyer for events submitted to ceg.multicultural.center@purchase.edu; organizer will have participants sign into the center (either on a sign-in sheet, or by swiping student ids); and agree to the centers Safe Space Policy.

4. The center has a TV, sound system, apple adapter, and presentation clicker.  Use of the center’s technology (sound system, apple adapter for use of TV, and presentation clicker) must be checked out by completing a form. If a group needs other audio/visuals, the group organizer will need to make their own CTS request through the CTS work order system: https://apps.purchase.edu/WOT/login.aspx?ReturnUrl=%2fwot%2fcts%2fnewworkrequest%2f.

5. The center has couch seating that is not moveable.  Additional seating is available theatre style for unto 40. Other formats used: circle seating. The center has 4 long tables that be set up in the middle or along the wall.

6. If your events is cancelled or changed to a new location, please email ceg.multicultural.center@purchase.edu as soon as possible.  This will help us to inform participants of cancellations and allow us to update staff schedules. If you cancel an event and do not inform the center, you will receive a warning.  After the second cancellation and there is no communication, the person who requested the reservation will not be able to reserve space in the Multicultural Center for the remaining of the semester.

7. If food or drinks will be used in the space during an event, we ask that all guests help maintain a clean and healthy environment by disposing of all waste and recyclables. Waste baskets are to be placed outside of the Fort Awesome lobby when it is an evening event.